Policies

National Child Protection Policy

Geelong Little Athletics Centre Incorporated Rules – May 2017

Codes of Conduct

CODE OF CONDUCT WHILST TRAINING AT JOHN LANDY FIELD – APPLICABLE TO ALL PERSONS WITHIN THE RESERVE
Care needs to be exercised by all persons within the John Landy Field Reserve, as conditions may exist which could cause injury to people and property. This Code of Conduct must therefore be observed by all.

GENERAL
No smoking within the venue. No dogs, alcohol, balls, bikes, scooters, bystanders or spectators on the track or field at any time. Trees and structures are NOT to be climbed on or damaged. There is a playground for children – children are not to play in the Jump Pits or on the track or infield at any time for their own safety.

TRACK
The track is for athletes competing or training only – officials & coaches permitted when providing instruction or setting equipment. Training – Lanes 1 & 2 time trials only, liaise with other coaches for fair use of track. No more than three runners abreast or 3 lanes per group. Athletes are to shout ‘TRACK’ to warn other runners if they are obstructing or passing. Step off the track after run or drill.
Cross the track on the bends only and look both ways for sprint and circular athletes before crossing.

INFIELD JUMPS RUNUPS AND PITS
Covers are to be securely placed away from pits or bags. Sand to be turned over and raked level prior to use. All sand to be swept back into pit after use and raked level. Covers and running rails are to be reinstated and secured after event.

CENTRE ARENA GRASS AREA – DANGER ZONE – DO NOT CROSS
The Centre Arena is defined by the barrier rope fence and is out of bounds. Exclusion zone warning signs and barrier tape to be in place for all Discus, Hammer & Javelin training and competition. Only officials are permitted on the Centre Arena during throws training and competition. Athletes can retrieve implements under supervision when all throwing is paused.
All athletes are to move around the outside of the Centre Arena or outside of the track when moving between events, warming up, cooling down and drills. The narrow grass area between Jump run-ups and track is suitable for moving between drills or events.

HAMMER TRAINING
The venue is closed to all other activity whilst there is hammer training in progress. Hammer training times are displayed on the entry gate. Other users are to respect exclusive bookings and hammer training and remain off the track and field and out of the venue.

EXCLUSIVE USE
Training is not available when venue exclusively booked by other users.

INCIDENT REPORTING
Incident report forms are available outside the first aid room. Any incident or near miss is to be reported to 0406220142 and details filled out on the forms provided and submitted to the John Landy Field Management Committee.

JOHN LANDY FIELD MANAGEMENT COMMITTEE TRAINING RULES AND VENUE BOOKINGS DISPLAYED IN THE WOOD PAVILLION NOTICE BOARDS, AND AT CARPARK ENTRY GATE
TO SET THROWING CAGES FOR SAFE USE FOLLOW SIGNAGE DISPLAYED AT THROWING CAGES

Little Athletics Victoria expects all members to comply with the LAVic Code of Conduct. Appropriate action may be taken in the case of any breaches of the Code of Conduct. Little Athletics Victoria will ensure that all athletes, coaches, spectators, parents, officials and administrators are not prone to sexual abuse, neglect, physical abuse or emotional abuse. They will ensure that all persons are included, protected and not discriminated against in any manner.

Little Athletics Victoria is registered as an Incorporated Association as protection for its Centres, Committees and its Members

• Create a comfortable, safe & inclusive environment to encourage the involvement and participation of families
• Advertise your Centre through the use of flyers, signage and word of mouth
• Consider costs to allow as many people to participate
• Control the business of the Centre by being focused on objectives of the LAVic Constitution
• Implement a succession plan to assist members and administrators
• Identify and manage any financial or non-financial risks of the Centre
• Create a mandatory minimum checking standard to keep children safe by ensuring Working with Children Checks are in place

Below is a list of the codes of conduct for participants of Little Athletics.
For more information, please refer to the LAVic website.

• Involve children in the planning, leadership, evaluation and decision-making related to the activity.
• Ensure that equal opportunities for participation in sports are made available to all children, regardless of ability, size, shape, sex, disability or ethnic origin.
• Ensure that equipment and facilities are safe and appropriate to the ability level of participating children.
• Ensure that rules, equipment, events and training schedules take in consideration the age, ability and maturity level of participating children.
• Ensure that adequate supervision is provided by qualified and competent coaches and officials capable of developing appropriate positive behaviour and skill technique.
• Remember that children participate for enjoyment and play down the importance of rewards.
• Avoid allowing programmes to become primarily spectator entertainment. Focus on the needs of the participants rather than the enjoyment of the spectators.
• Provide clinics aimed at improving the standards of coaching and officiating, with an emphasis on appropriate behaviour and skill technique.
• Ensure that parents, coaches, sponsors, administrators, officials, physicians and participants understand their responsibilities regarding fair play.
• Make available the Code of Conduct to spectators, officials, parents, coaches, athletes and the media.
• Hold a current Working with Children Check
• Avoid use of bad language.
• Compliment all participants on their efforts.
• Be consistent, objective and courteous in calling all infractions.
• Condemn unsporting behaviour and promote respect for all opponents.
• Ensure that the “spirit of the game” for children is not lost by using common sense and not over-emphasising errors.
• Ensure that equipment and facilities meet safety standards and are appropriate to the age and ability of the participants.
• Publicly encourage rule changes, which will reinforce the principles of participation for fun and enjoyment.
• Ensure that your behaviour is consistent with the principles of good sporting behaviour. Actions speak louder than words.
• Make a personal commitment to keep yourself informed of sound officiating principles and the principles of growth and development of children.
• Hold a current Working with Children Check as required by LAVic.
• Avoid use of bad language.
• Encourage children to participate if they are interested. However, if a child is not willing, do not force him or her.
• Focus upon the child’s efforts rather than the overall outcome of the event. This assists the children in setting realistic goals related to his/her own ability by reducing the emphasis on winning.
• Teach children that an honest effort is as important as victory, so that the result of each event is accepted without undue disappointment.
• Encourage children to always participate according to the rules.
• Never ridicule or yell at a child for making a mistake or losing an event.
• Remember children are involved in Little Athletics for their enjoyment, not yours.
• If you disagree with an official, raise the issue through the appropriate channels rather than questioning the official’s judgement and honesty in public. Remember, most officials give their time and effort for your child’s involvement.
• Support all efforts to remove all verbal and physical abuse at Little Athletics activities.
• Recognise the value and importance of being a volunteer official and/or coach. They give their time and resources to provide recreational activities for the children and deserve your support.
• Demonstrate appropriate social behaviour, by not harassing athletes, parents, coaches or officials, smoking on the arena or being intoxicated.
• Avoid use of bad language.
• Remember that children participate in Little Athletics activities for fun. They are not participating for the entertainment of spectators, nor are they miniature professionals.
• Applaud good performances and efforts from each athlete. Congratulate all participants upon their performance regardless of the event outcome.
• Respect the officials’ decisions. If there is a disagreement, follow the appropriate procedure in order to question the decision and teach the children to do likewise.
• Never ridicule or scold a child for making a mistake during a competition. Positive comments are motivational.
• Condemn the use of violence in any form, be it by spectators, coaches, officials or athletes.
• Show respect for each participant. Without them, there would be no events.
• Encourage athletes to follow the rules and the officials’ decisions.
• Demonstrate appropriate social behaviour by not harassing athletes, parents, coaches or officials, smoking on the arena or being intoxicated.
• Avoid use of bad language.
• Be reasonable in your demands on young athlete’s time, energy and enthusiasm.
• Teach athletes the rules of the sport are mutual agreements, which no one should evade or break.
• Whenever possible, group athletes to give a reasonable chance of success.
• Avoid over-coaching the better performing athletes, the “just average” athletes need and deserve equal time.
• Ensure any physical contact with athletes is appropriate to the situation and necessary for the athlete’s skills development.
• Avoid situations with your athletes that could be construed as compromising.
• Remember that children participate for fun and enjoyment and that winning is only part of their enjoyment. Never ridicule or yell at the children for making mistakes or losing an event.
• Ensure that equipment and facilities meet safety standards and are appropriate to the age and ability of the athletes.
• Take into consideration the maturity level of the children when scheduling and determining the length of training times and competition.
• Coaches should never solicit, whether overtly or covertly, or by actively recruiting athletes who are already being coached to join their squad.
• Develop respect for the ability of opponents as well as for the judgement of officials and coaches.
• Follow the advice of a physician when determining when an injured athlete is ready to recommence training or competition.
• Make a personal commitment to keep yourself informed of sound coaching principles and the principles of growth and development of children.
• Demonstrate appropriate social behaviour, by not harassing athletes, other coaches or officials, smoking on the arena or being intoxicated.
• Not publicly criticise or disagree with the work of other coaches.
• Hold a current Working with Children Check
• Avoid use of bad language.
• Play by the rules.
• Never argue with an official. If you disagree, ask your Team or Age Manager to deal with the matter.
• Control your temper. Verbal abuse of officials, coaches, parents or other athletes, deliberately distracting or provoking an opponent is not acceptable or permitted in our sport.
• Work equally hard for yourself and/or your Centre/Club. Your Centre/Club’s performance will benefit.
• Be a good sport. Applaud all good results whether they are by your Centre/Club, opponent or the other Centre/Club.
• Treat all athletes, as you would like to be treated. Do not interfere with, bully or take unfair advantage of another athlete.
• Co-operate with officials, coaches, Club mates and other participants. Without them, there would be no competition.
• Participate in Little Athletics for the “fun of it” and not just to please parents and coaches.
• Avoid use of bad language.

Working With Children Check

Victorian Government through the Department of Justice has introduced the “Working with Children Act 2005,” which has distinct implications on the conduct of Little Athletics. The WWC Check applies to adults who work with children or are engaged in volunteer roles involving children (under 18 years of age). The WWC Check applicable in Victoria is the mandatory minimum standard for a range of child – related industries. The WWC Check now covers all areas of administration, officiating, coaching and overnight supervision at camps and clinics. People working or volunteering in connection with Little Athletics are now required to have their WWC Check, if they fall into one of the categories below:
• Region Committee members
• Centre Committee members
• Club Committee members
• Coaches
• Officials at State and Region level – (not parent helpers who’s child is participating on the day)
• Team Managers
• Volunteers without children registered at the Centre
• Overnight Supervisors at camps/clinics/functions
• First Aid Personnel
• Volunteers at Association run activities, (not Centre events).
Parents, who have a child registered at the Centre where they work or volunteer, are exempt from the WWC Check, unless they fall under one of the categories listed above.

If a Working with Children Check application has not been lodged, it is an offence to undertake any child-related work in connection with Little Athletics.
The application form must be completed online, printed out and then submitted to the post office with a passport sized photo and several forms of identification e.g. driver’s licence, passport, credit card.
Volunteers receive their WWC Check FREE, paid employees cost $108.80.
– Volunteers are entitled to be reimbursed for their expenses; without affecting their classification.
When filling in the application form, the name of the organisation under section 12 is “Victorian Little Athletics – Geelong 1”, and the address is Locked Bag 1011, Port Melbourne, Vic, 3207, phone 03 8646 4510.
Relevant codes for GLAC include “sporting clubs and associations – code 70” and “coaching / private tuition – code 28”. Other codes may also be relevant.

Once an application has been submitted, you should inform your club and give them your full name and application receipt number. Upon receipt of your Working with Children Check you should advise the club of the Working with Children Check card number and expiry date.

A Working with Children Check is valid for 5 years (unless revoked), and renewals should be applied for 6 months prior to expiry. Similar to a license, holders of a Working With Children Check should inform the Department of Justice of any changes in circumstances, including surname, address and any additional organisations that they volunteer for e.g. Surf lifesaving, football, cricket, basketball, netball and tennis clubs. All enquiries about Working with Children Checks should be directed to the Secretary of the Geelong Little Athletics Centre. The online application form can be found at:
http://www.workingwithchildren.vic.gov.au

Health Policies and Guidelines

The Association/Regions/Centres will ensure that a variety of healthy food choices are available at competition and various activities.

All areas under the Association/Region/Centre venues are to be smoke free – including clubrooms, change rooms, toilet blocks, spectator and competition areas. Centres will place No Smoking signs in prominent positions around the venues.
Association/Region/Centres are encouraged to provide shade structures at venues and make available SPF15+ or higher sunscreen. Athletes and Officials are advised to wear hats and carry drink bottles to events.

There is to be no sale or consumption of alcohol during the conduct of any Little Athletics events. Where alcohol is consumed at functions the Association/Region/Centre will comply with Liquor Licensing Victoria regulations.
For more detailed information on these policies, please refer to your Centre Policy Forms that must be signed off as part of a Centre’s affiliation with the Association.

General
Children and adolescents are covered simultaneously by the recommendations in these guidelines.
It is recommended that if a large increase in temperature is likely to occur, parents and officials should take extra care to ensure athletes are sufficiently hydrated and shade is provided.
It is recommended that greater care be taken of athletes who are not fit or who are overweight, when exercising in high temperatures.

Education
All athletes should be educated on the importance of sun safety and how to be sun smart. This should be conducted at the beginning of the hot weather season; however, if this is untimely for Centres then it should be conducted at a more appropriate time.

Attire
All athletes should be wearing sun safe attire at competition days and whilst exposed to the sun (except when competing), hats or caps should also be worn.

All Board/Executive members, staff members, officials and volunteers must be seen setting a sun mart example. During competitions they are encouraged to wear collared shirts, hats and where appropriate sunglasses.

Sunscreen
Sunscreen should be provided and located in and around the competition arena. In doing so we are ensuring it is as convenient as possible for athletes, staff, officials and volunteers to use.

The sunscreen must be of the highest quality and meet all Australian standards.

Shade
Shade should be provided at all field events, marshalling and finish areas. It should also be provided in other areas where participants, staff, officials and volunteers will be waiting for long periods of time unprotected from the sun.

Public Announcements
It is recommended that during competition, public announcements be regularly made reminding those at the event to keep drinking water, apply sunscreen and remain in the shade wherever possible.

This will not only help to keep fluid intake and sun safety high but also ensure the Association/Centre is discharging its duty of care to its members. In addition it will be a positive public relations tool for Little Athletics. Little Athletics will be seen as an organisation that is constantly considering the health and safety of its members, staff, volunteers and spectators.

Fluids
It is recommended that athletes, staff, officials and volunteers drink at least 7-8ml of fluid per Kg of body mass to diminish the risk of heat illness (about 500 ml for a 65 kg person).
Children can stave off dehydration during 3 hours of exercise in 35°C heat if enough fluid is consumed.
Fluid should begin to be consumed at least two hours before exercising to promote adequate hydration and allow time for excretion of excess water.
There should be number of water stations in and around the competition arena. They should be located at all field events, marshalling areas and the finish line.
The water supplied should be cooler than the ambient temperature, as this will aid in the cooling process.
In addition to water, diluted sports drinks, cordial and fruit juices should also be made available. Not only will this make the fluids more palatable to the younger participants but it will also be beneficial for replacing fluids, energy and electrolytes lost during exercise. It will delay the onset of exercise-induced exhaustion and hence aid in the prevention of heat stroke.
Additional water should also be provided so as to allow participants to douse themselves and thereby assisting in the cooling process. E.g. spray bottles, hoses and buckets etc.

Postponement/Cancellation
It is recommended that parents and officials use caution if athletes are exercising in ambient temperatures above 40°C for an extended period of time (more than 1 hour).
When children are exercising in the heat parents and officials must also pay close attention to athletes doing intermittent events (jumps & throws) as well as continuous events.
It is recommended that each competition venue have the necessary equipment to record ambient temperatures throughout the competition.
It is recommended that events be called off if it is thought ambient temperature is likely to rise above 40°C.
On the day of competition it is recommended the ambient temperature be recorded at 15-minute intervals at the same point on the track each time.
It is recommended that if the temperature is over the cut-off for two (2) consecutive measurements that no new event should be called until the temperature drops below the cut-off OR competition should be ceased until the temperature drops below the cut-off.
Consideration should also be given to postponing field events that span a considerable time.

What is heat injury?
Heat injury may present itself in varied forms, including cramps, heat exhaustion and heat stroke.
Heat Exhaustion
Dehydration can lead to Heat Exhaustion. Symptoms of heat exhaustion may include:
 High heart rate
 Dizziness
 Headache
 Loss of Endurance / Skill
 Confusion
 Nausea
 The skin may still be cool / sweating, but there will be signs of developing vasoconstriction, e.g. pale colour.
 Athletes will pass little urine, which will be highly concentrated.
 Cramps may be associated with dehydration.
 The rectal temperature may be up to 40C and the athlete may collapse on stopping activity.

If an athlete is exhibiting signs of heat stress or heat exhaustion they should stop, drink more fluids and cool down. Remove the athlete from the field, lay the victim down in a cool place and give plenty of cool water. If the athlete is confused or unable to drink water seek medical help immediately.

Heat Stroke
Severe dehydration may lead to heat stroke, which is potentially fatal and must be treated immediately by a medical practitioner. Athletes who keep participating when suffering from heat exhaustion may experience heat stroke. Heat stroke can still occur even if the athlete has been drinking plenty of fluid. It is important to cool the athlete as quickly as possible.

Heat stroke symptoms include:
 Dry Skin
 Confusion
 Collapsing

If an athlete is showing any symptoms of heat stroke take the following action:
 Call a Doctor or Ambulance immediately.
 Remove from the field and lay the victim down in a cool place.
 Give cool water to drink if conscious.
 Cool the athletes by putting in a cool bath, shower or under hose, applying wrapped icepacks to the groin and armpits or use wet towels.
 Maximise airflow over the player through the use of a fan or fan them with towels.

Constitution – Geelong Little Athletics Centre Inc

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